MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, June
18, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Joe Stevens Water Department
David McIntosh Wastewater
Department
Randy
Frederick Drainage
Supervisor
Steve Seigfried Field
Superintendent
Jan Zilmer Human Resources
Cory
Johnson CH2M
Hill
Joe
Brown Lanzo
Construction
Glen
Hanks Glen
Hanks Consulting Engineers, Inc.
Troy
Lyn Globaltech,
Inc.
Jason
Gunther Bohler
Engineering
Mark
Gulyas LMK
Pipe Renewal, LLC
John
Reinhard LMK
Pipe Renewal, LLC
Rochelle
Hallamp Resident
The
following is a summary of the minutes and actions taken during the June 18,
2012 CSID Board of Supervisors Meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the May 21, 2012 Meeting
There not being any,
On
MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the
May 21, 2012 meeting were approved.
THIRD
ORDER OF BUSINESS Audience
Comments
There not being any, the next item followed.
FOURTH
ORDER OF BUSINESS Lanzo
Construction
·
Project
Updates
Mr.
Brown provided the Board with an update.
Ø The
project is 98% complete.
Ø He
asked for an update on their retainage.
Ø Mr.
Cassel explained it is part of the final closeout documents and payout.
Ø Mr.
Brown requested some of the retainage be released because there is $135,000 in
retainage and there is $93,000 worth of work left to complete.
Ø Mr.
Cassel noted the District has appeased the contractor several times by reducing
retainage. The standard is to release
the remaining part of retainage with the final adjustment change order along
with releases of liens. This is part of
the contract document requirements.
Releasing retainage at this point may hinder the District from obtaining
all necessary documents.
Ø Mr.
Brown stated he provided a letter to the District with all the payout
information.
Ø Mr.
Cassel noted he received the letter late on Friday afternoon.
Ø Mr.
Brown stated Mr. McKune was aware of this prior to Friday.
Ø Mr.
Cassel clarified he could not do anything because Mr. Daly and he were not informed
until Friday afternoon.
Ø Mr.
Mena noticed Mr. McKune has been involved with several issues where the
District manager is the last person to be informed. It was not the Board’s intention for Mr.
McKune to run the engineering portion of the District without advising the
District manager and he feels this is not acceptable.
Ø Mr.
Shank stated Mr. McKune is the Board’s consultant on engineering issues.
Ø The
Board requested Mr. Brown communicate with Mr. Cassel and Mr. Daly going
forward.
FIFTH ORDER OF BUSINESS Amendment of CIP
Plan in the Bond Documents – Resolution 2012-2
Mr. Capko distributed and reviewed
Resolution 2012-2, amending the District’s five year capital improvement plan. The resolution adds the rehabilitation and
upgrading of the water and wastewater collection and distribution infrastructure
to the five year capital improvement plan.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2012-2, amending the District’s five
year capital improvement plan, was adopted.
SIXTH ORDER OF BUSINESS Consideration of
Drainage Approval for TD Bank– Glen Hanks
Mr. Hanks addressed the
Board and the following was discussed:
·
Bohler Engineering submitted
revised plans, which are substantially in conformance with the District’s
permit criteria manual.
·
He recommends approval
of the revised stormwater management permit application for TD Bank.
·
Improvements will bring
the TD Bank parcel, which is .92 acres, into close conformance with the stormwater
criteria manual.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the revised stormwater management permit for TD
Bank was approved.
·
Mr. Hanks provided a
report on his meeting with SFWMD. SFWMD
is supportive of changes improving flood protection and making the District’s
permit criteria more stringent. Any
projects less than 40 acres are to be permitted by the District. Anything larger will also require a SFWMD
permit.
·
Mr. Hanks and Mr.
Cassel will work on necessary changes to the permit criteria manual and bring
it back to the Board.
·
There was discussion
regarding recourses for permits already issued, which are not in
compliance. The District cannot do
anything unless a permit modification is requested.
·
SFWMD is agreeable to
pursuing a modification to their comprehensive plan during one of their annual
revisions to allow more storage and address deficiencies.
·
SFWMD is pleased with
how the District is operating with them and are okay with the District updating
the permit criteria manual.
·
Mr. Mena addressed the
issue of trees located behind the auto mall.
Mr. Hanks would like to work with Mr. Cassel on appropriate verbiage of
the District’s standard criteria where anyone applying for a permit will need
to remove trees from the canal right-of-ways adjacent to their property at
their expense.
SEVENTH ORDER OF BUSINESS Presentation by LMK
Regarding Laterals and Main Lines
Mr. Reinhardt and Mr. Gulyas
provided the Board with a presentation on how LMK Pipe Renewal, LLC rehabilitated
the lateral and main lines at Lift Station #1.
EIGHTH ORDER OF BUSINESS Consideration of
Contracts
D. Layne-Reynolds Piggyback Contract
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor piggybacking off the Charlotte County contract
was approved.
E.
LMK for
Lining of Laterals and Replacing Wye
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor piggybacking off the North Miami Beach contract
was approved.
A.
Globaltech,
Inc.
Mr. Cassel noted a revised contract
was sent to the Board under separate cover.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the revised contract with Globaltech, Inc. for
engineering services was approved.
B.
Water
Storage Tank Cleaning
Two bids were
submitted: Fish Tec, Inc in the amount of $89,000 and Underwater Solutions in
the amount of 25,400. The District received
written permission from the Broward County Health Department allowing the
cleaning to be done in January of 2013, which will lower the cost from
Underwater Solutions to $13,650.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor cleaning of the water storage tank was awarded to
Underwater Solutions.
C.
Sprint
Nextel
Mr.
Daly explained Sprint is transferring the old Nextel network to their
push-to-talk network. The District’s
push-to-talk system and handheld devices needs to be switched to have reception.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the agreement with Sprint Nextel was approved.
F.
Authorization
to Award Bid for Cleaning and Hauling Waste from Plant E at an Amount Not to
Exceed $29,000
A request for bids was noticed to
clean and dispose of solid waste from Plant E.
Staff estimates bids will come in at approximately $29,000.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor staff was authorized to award a bid for cleaning
and disposing waste from Plant E at a cost not to exceed $29,000.
G.
Consideration
of Contract for Lift Stations #30 and #32 Rehabilitation
Mr. Seigfried explained the
necessity for rehabilitation of the lift stations.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the contract for rehabilitation of lift stations
#30 and #32 was awarded to Hinterland Group, Inc. at a total cost of $97,710.
NINTH ORDER OF BUSINESS Consideration of CH2M
Hill Invoice Dated February 25, 2012 through March 30, 2012
The Board was provided with a marked
up copy of the invoice submitted by CH2M Hill.
Mr. Cassel suggested deducting $9,833.50 from the invoice making the
total $26,771.37
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the Board approved payment of CH2M Hill invoice
for services rendered February 25, 2012 through March 30, 2012 deducting $9,833.50
from the total, making the total amount to be paid $26,771.37.
TENTH ORDER OF BUSINESS Staff Reports
A.
Manager
·
Utility
Billing Work Orders
·
Water
Break Report
The above items are for
informational purposes only.
Mr. Cassel reported the District
received a letter from NSID on June 15, 2012 notifying they will not renew the
interlocal agreement when it expires on September 30, 2012. Under the interlocal agreement the District
provides meter reading, water billing, accounts payable, accounting functions
and human resources.
Mr. Shank extended an invitation to
meet with Mr. Hyche at the District Offices tomorrow; however, it is likely
they will not meet because NSID staff wants the meeting to take place at their
offices.
The Board directed staff to send a
termination notice to NSID for the interlocal agreement per the 60 day
termination provision.
B.
Director
of Operations
·
Water
Mr. Stevens reported everything
is well.
Ø They
acquired some of the equipment previously discussed from Lanzo.
Ø The
sulfuric acid containment pump was installed.
Ø Mr.
Shank asked about well #5. It is being
worked on. They received video footage
on Friday and Mr. McKune reviewed it. The
work is expected to be complete within a month.
Ø Mr.
Shank questioned whether it is cost effective to start operating the nano
plant.
Ø The
cost differential to run the nano plant versus the lime softening plant is
approximately $260,000.
Ø Mr.
Mena expressed the only way to know whether it is cost effective is to actually
run it.
Ø Mr.
Cassel noted significant improvements with approximately costs of $500,000 to
$600,000 will be needed to keep the lime softening plant operating.
·
Sewer
Mr. McIntosh reported Lanzo
completed their part of the work on the effluent pump. The pump is expected to be installed by the
next meeting.
·
Stormwater
There being no report, the next
item followed.
·
Field
There being no report, the next
item followed.
·
Human
Resources
Mr. Zilmer reported he is
waiting for more information regarding insurance quotes.
Mr. Daly reported they are
negotiating general liability insurance with PGIT and expect to have figures by
next month.
C.
Attorney
Mr. Capko reported the
City Attorney contacted him about code allowing fences on District
property. He is waiting on comments from
the Community Development Department.
Mr. Shank requested an update on
CH2M Hill. The notice of termination was
sent to Ms. van Raavensway. There was no
response to the demand letter previously sent.
Mr. Cassel reported the District
records are ready to be picked up from CH2M Hill.
D.
Engineer
·
Project
Status Report
Mr. Johnson reported the following:
Ø Before
the Building Department can provide a Certificate of Occupancy for Plant F the
District needs final clearance from DEP.
Ø DEP
requires as-built drawings. Lanzo
provided the final survey information last week. CH2M Hill is waiting for electrical as-built
information from Lanzo to prepare the as-builts. Mr. Brown stated he submitted them
twice.
Ø CH2M
Hill is working on as-builts for the water plant as well.
Ø They
are working on finalizing the O&M manual.
ELEVENTH ORDER OF BUSINESS Approval of May Financials and
Check Registers
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the May financials and check registers were
approved.
TWELFTH
ORDER OF BUSINESS Supervisors’
Requests
The following comments were made:
·
Mr. Holland acknowledged
Mr. Zilmer’s excellent work on obtaining information requested by the
Board.
·
Mr. Mena noted Mr.
Shank and he have been Board members for a year and it has been a pleasure. He commended staff for working with them. He would like to invite the City Manager to
visit the plant.
·
Mr. Shank also
commented on the past year and expressed appreciation to staff and fellow Board
members.
THIRTEENTH
ORDER OF BUSINESS Adjournment
There
being no further business at this time,
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President